Privacy Policy

Privacy Policy

Effective Date: August 10, 2026

OK2BX (“OK2BX,” “we,” “us,” or “our”) is a nonprofit organization dedicated to presenting film, supporting unique voices, and creating opportunities for young people to express themselves, share their stories, and participate in the arts.

We respect your privacy and are committed to being transparent about the information we collect, how we use it, and how we work with third-party services to operate our programs.

This Privacy Policy applies to information collected through OK2BX.org, including our film festival submission and ticketing activities, donation activities, online store, events, programs, and other interactions with OK2BX.

  1. Information We Collect

We collect information that you voluntarily provide to us and, in some circumstances, information that is automatically collected when you use our website or interact with services connected to our website.

Film Festival Submissions and Ticketing

OK2BX uses FilmFreeway to facilitate film festival submissions and ticket sales.

When you submit a film or related materials through FilmFreeway, information may be collected by FilmFreeway and provided to OK2BX as necessary to administer the festival. This may include:

  • Name
  • Email address
  • Film title and related film information
  • Filmmaker or production information
  • Information included in your submission
  • Other information you choose to provide through the submission process

We use this information to review and administer submissions, communicate with filmmakers, coordinate festival activities, select and present films, and otherwise operate our festival.

When you purchase festival tickets through FilmFreeway, FilmFreeway and/or its applicable payment-processing partners may collect information necessary to complete and administer your ticket purchase.

Information collected through FilmFreeway is also subject to FilmFreeway's own terms and privacy practices.

Donations

OK2BX uses GiveWP to facilitate donations through our website.

When you make a donation, we may receive information such as:

  • Name
  • Email address
  • Mailing or billing information, when applicable
  • Donation amount
  • Donation date and transaction information
  • Other information you voluntarily provide

Payment information may be processed by a third-party payment processor connected to GiveWP. OK2BX does not intend to store complete credit or debit card numbers on its own systems.

We may retain donation information as reasonably necessary for accounting, tax, legal, acknowledgment, reporting, and organizational purposes.

Online Store

OK2BX uses WooCommerce to operate our online store and sell merchandise.

When you place an order, we may collect information necessary to process and fulfill that order, including:

  • Name
  • Email address
  • Billing address
  • Shipping address
  • Order information
  • Products purchased
  • Transaction and order information

Payment information may be processed by a third-party payment provider. Depending on the payment method used, payment information may be handled directly by that provider rather than stored by OK2BX.

Information collected through our online store may also be subject to the privacy policies of WooCommerce and applicable payment, shipping, or fulfillment providers.

Communications and Other Interactions

If you contact us, participate in an OK2BX program or event, sign up for communications, volunteer, or otherwise interact with us, we may collect the information you voluntarily provide, such as your name, email address, and the contents of your communication.

  1. How We Use Information

We use information we collect for legitimate nonprofit and organizational purposes, including to:

  • Administer film festival submissions
  • Communicate with filmmakers and festival participants
  • Review, select, schedule, and present films
  • Sell and administer festival tickets
  • Process and acknowledge donations
  • Maintain appropriate donor and financial records
  • Process and fulfill merchandise orders
  • Respond to questions and requests
  • Administer programs, events, and activities
  • Communicate with supporters, volunteers, participants, and customers
  • Maintain and improve our website
  • Protect the security and integrity of our website and systems
  • Comply with applicable laws and legal obligations

We do not sell personal information for monetary consideration.

  1. How We Share Information

We may share personal information with trusted third parties when reasonably necessary to operate OK2BX and provide our programs and services.

These may include service providers that help us:

  • Process film festival submissions and ticket purchases through FilmFreeway
  • Process donations through GiveWP and associated payment processors
  • Operate our WooCommerce online store
  • Process payments
  • Fulfill and ship merchandise orders
  • Host and maintain our website
  • Provide website security and technical services
  • Send communications
  • Provide accounting, administrative, or other organizational services

These providers may process personal information according to their own privacy policies and terms.

We may also disclose information when required by law, legal process, or governmental request, or when we reasonably believe disclosure is necessary to protect the rights, safety, property, or operations of OK2BX or others.

  1. Festival, Filmmaker, and Publicity Information

OK2BX is a film festival and arts organization. As part of presenting and promoting our festival, we may publicly share certain information about films, filmmakers, participants, award recipients, and festival activities.

For example, information provided as part of a festival submission may be used to identify a film or filmmaker in festival programs, schedules, websites, social media, promotional materials, press materials, awards, or other festival-related communications.

Information intended for public festival or promotional use may include:

  • Filmmaker name
  • Film title
  • Film description or synopsis
  • Film stills or promotional materials
  • Awards or selections
  • Other information intentionally provided for festival or promotional purposes

We will make reasonable efforts to distinguish information used publicly for festival purposes from private contact and administrative information.

  1. Cookies and Website Technologies

OK2BX.org and services connected to our website may use cookies, pixels, analytics tools, or similar technologies.

These technologies may collect information such as:

  • IP address
  • Browser and device information
  • Pages visited
  • Referring website
  • General information about how visitors use our website
  • Information necessary for website functionality, security, analytics, or transactions

We may use this information to operate, secure, maintain, and improve our website and understand how visitors use it.

Third-party services integrated with our website may also use cookies or similar technologies according to their own privacy policies.

You may be able to control or disable cookies through your browser settings. Some website functionality may be affected if certain cookies are disabled.

  1. Third-Party Services

OK2BX relies on third-party platforms and service providers to operate portions of our organization.

These currently include:

FilmFreeway — used for film festival submissions and ticket sales.

GiveWP — used to facilitate donations through our website.

WooCommerce — used to operate our online merchandise store.

Additional third-party services may be used for payment processing, website hosting, email communications, shipping, analytics, security, or other operational purposes.

When you interact directly with a third-party service, that service may collect and process information under its own privacy policy and terms.

OK2BX is not responsible for the privacy practices of third-party websites or services that we do not control.

  1. Information About Youth

OK2BX is committed to supporting young people and providing opportunities for youth to express themselves and share their voices.

Because some of our programs and activities may involve young people, we take information relating to youth seriously.

We do not knowingly use OK2BX.org to collect personal information from children under 13 in a manner prohibited by applicable law.

Where our programs or activities involve youth, we may collect information necessary to administer the program, communicate with parents, guardians, schools, or other authorized adults, and provide the relevant experience.

Depending on the activity, OK2BX may require parental or guardian permission before collecting or publicly displaying a young person's name, photograph, film, likeness, or other personal information.

Parents or guardians who have questions about information concerning a child may contact us using the information provided below.

  1. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, use, alteration, or disclosure.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. We cannot guarantee the absolute security of information transmitted to or stored by us or our service providers.

  1. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy.

Depending on the type of information, this may include retaining information to:

  • Administer festival submissions and records
  • Maintain donor and financial records
  • Fulfill and document purchases
  • Communicate with filmmakers, donors, customers, and supporters
  • Comply with tax, accounting, legal, and regulatory requirements
  • Resolve disputes
  • Maintain appropriate organizational records
  • Protect the security of our systems

Retention periods may vary depending on the nature and purpose of the information.

  1. Your Privacy Choices

You may contact OK2BX to:

  • Ask questions about the personal information we maintain about you
  • Request correction of inaccurate information
  • Request deletion of information when appropriate
  • Opt out of certain communications
  • Ask questions about how your information is collected or used

Some information may need to be retained because of legal, accounting, tax, security, or legitimate organizational requirements.

If you receive promotional communications from OK2BX, you may unsubscribe using the instructions provided in the communication or by contacting us directly.

  1. Children's and Youth Information Requests

Parents or legal guardians who believe that OK2BX may have collected personal information from their child and who have questions or requests concerning that information may contact us using the contact information below.

We will consider requests in accordance with applicable law and our legitimate organizational obligations.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our programs, website, technology, third-party services, or legal obligations change.

When we make changes, we will update the Effective Date at the beginning of this Privacy Policy.

We encourage visitors to review this page periodically.

  1. Contact Us

If you have questions about this Privacy Policy, our information practices, or information concerning a youth participant, please contact us:

OK2BX
Website: OK2BX.org
Email: founders@ok2bx.org
Mailing Address:

OK2BX Foundation

1717 Arts Plaza #1802

Dallas TX 75201

We welcome questions about privacy and are committed to handling personal information responsibly.

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